Managing employee payroll is a crucial and time-consuming process for HR teams and administrators. Ensuring that employees are paid accurately, on time, and in compliance with organisational policies is essential. However, with Eazio’s payroll management feature, generating payroll is simpler.

Let’s walk you through the step-by-step process of using Eazio’s payroll management system.

From setting up payroll parameters to finalising payments, this feature is designed to make payroll generation eazy!

Why Need an HRMS for Your Business?

By centralising employee data, an HRMS streamlines the entire payroll process, eliminating the need for manual data entry and calculations. This automation reduces human error, which can be costly and time-consuming, ensuring that employees are paid accurately and on time.

With an HRMS, salary calculations, deductions, bonuses, and other benefits are automatically computed, saving HR teams from the complex task of manual processing.

Beyond accuracy, an HRMS also supports compliance with local labour laws and tax regulations, which can change frequently. The system stays updated with legal requirements, automatically adjusting payroll settings to meet the latest regulations. This ensures that your organisation remains compliant, avoiding penalties and legal issues. And if you are working in the UAE, you might not want to take any risks with compliance.

Setting Up Payroll Generation

Before you start generating payroll with Eazio, here are some things to consider:

1. Administrator Role: Only users with the Administrator role have the necessary permissions to generate and process payroll for the organisation. Ensure you have the correct access rights before proceeding.
2. Employee Finances and Benefits: All employees who are part of the payroll cycle must have their finances and benefits added. This includes details such as salary, bonuses, deductions, and any other relevant information.
3. Configured Payroll Settings: Payroll settings must be properly configured to align with your organisation’s payroll cycle. Familiarise yourself with each field in the Payroll Settings to ensure everything is set up correctly.

Payroll Generation with Eazio: A Step-by-Step Guide

With the prerequisites covered, let’s dive into the payroll generation process within Eazio.

The following steps will guide you through setting up payroll parameters, reviewing earnings, and confirming payroll.

Payroll Settings

The first step is to configure your payroll settings, ensuring that the system is set up according to your organisation’s specific payroll requirements.

The default currency is set to AED which is applicable to organisations in the UAE market. However, you can adjust the currency if your business operates in a different region.

By default, the pay period is set to monthly, ensuring consistent payroll processing. You can adjust this setting if your business follows a different pay cycle, such as weekly or bi-weekly.

You can also select the beginning date for the payroll cycle. The end date is automatically populated based on the pay cycle duration. Eazio calculates the duration for you, eliminating any errors that may occur manually.

Choose the exact date when employees will receive their salaries for the current payroll cycle, and once configured, save your payroll settings.

Generating Payroll

Once payroll settings are configured, you can generate the payroll for your organisation.

Follow these steps to begin the payroll generation process:

• Click on the Payroll tab and select the appropriate Pay Period from the dropdown. The month selected in the Payroll Settings will appear automatically.
• Select the specific month for which you are generating payroll, then click the Generate Payroll button to proceed.

Review & Add Earnings

You can review and adjust earnings for each employee.

• Add Employee Finances: Ensure that all finances for the employees are correctly set. Eazio allows you to review existing financial records, such as salaries, bonuses, and deductions, for each employee.
• Add Additional Earnings or Deductions: If there are any additional earnings like bonuses or deductions like loans, you can add them easily. This flexibility ensures that payroll is always accurate.

Double-Check & Ensure Accuracy

At this stage, double-check that all payroll information is accurate.

• Add Additional Earnings or Deductions: If needed, click on the + icon next to each employee’s name to add or adjust earnings and deductions. A modal will open, where you can enter the following details:

• Earning Type: Add the name of the earning type (overtime, commission).
• Amount: Select the appropriate currency and enter the amount for the earning or deduction.

Confirm & Run Payroll

Once everything is reviewed, click the Run Payroll button to finalise the payroll process for the month.

Note: After the payroll is run, it cannot be changed or modified for that specific month, so make sure all details are correct before clicking the button.

Effortless Payroll Generation with Eazio

Eazio’s payroll management feature is designed to simplify the complex task of payroll generation. With intuitive settings, flexible options for adding earnings and deductions, and an easy-to-navigate interface, it ensures that employees are compensated accurately and on time.

Whether you are managing payroll for a small team or an entire organisation, Eazio offers a streamlined process that minimises the risk of errors and saves valuable time.

So, let Eazio take the hassle out of payroll management, allowing you to focus on growing your business and empowering your employees.